Content Manager

The Content Manager holds a variety of content, all designated by different icons. Different items should sometimes be stored in different areas too, explained below.

Type of content	Icon	Description
Content Library		The Content Library holds all textual content - i.e topics, safety message components, etc, as well as the Publications.
Folder		The Folder object works just like a folder in any file browser - i.e you use it to organize your content. You can create as many folders as you want and nest them, just like you are used to. The difference compared to a regular file browser is that Paligo keeps track of everything, so it doesn't matter if you move content. Paligo will know if there are links or other relationships, and keep them intact no matter how you move content around.
Publication		The Publication type (doesn't have to be an entire publication, but also a chapter or similar smaller structure) is like a container where you insert and reuse your topics. Normally you don´t open a Publication in the Editor, only in the Structure View to build your publications reusing your topics there.
Topic		A Topic is the basic building block you author - a small chunk of information, such as an instruction, a warning, or a small description.
Media Library		The Media Library is where you store your images. You can create folders here too, to keep things organized.
Image		Images, stored in the Media Library, can be of most types. You only need to store one version of each image. For instance, you can store e.g a Photoshop (.psd) or Illustrator (.ai) image, with layers and everything, and Paligo will take care of converting it into the appropriate output formats, such as low res .png for web and high res .tif for print
Templates		You can create templates, i.e topics with predefined structure, and store them in the Templates Library. You can then use these templates to create new topics.
User Library		The User Library holds all users registered in your Paligo installation.
User		Each individual user. You can drag and drop topics or publications on a specific user, and this creates an assignment for that user.
Variable Set Library		This icon designates the Variable Set Library, holding any number of Variable Sets.
Variable Set		A Variable Set holds variables, that can be used in topics.
Taxonomy Browser		This is really another type of content browser, where you organize your content by tagging it by category. You can create any number of taxonomies here.
Taxonomies		The root taxonomy tag holds all your various taxonomies. You can have one for product families for instance, one for subject matter, etc.

The publications and topics shown in the Content Manager can have color-coded symbols that indicate status. The status can relate to the production workflow, being checked-in or out, and also branches.

Icon	Color	Description
	Purple dot	The content is in the In review stage of the production workflow.
	Blue dot	The content is in the In translation or In translation review stage of the production workflow.
	Green dot	The content is in the Released stage of the production workflow.
	Solid green checkmark	You have the content checked out. To find out about checking content in and out, see Check-in and Check-out.
	Faded green checkmark	Another user has the content checked out. If you hover the cursor over it, Paligo shows details of who has the content checked out. To find out about checking content in and out, see Check-in and Check-out.
	White branch icon	The content is the original version, but has branched versions too. To find out about branches, see Branching.
	Blue branch icon	The content is a branch of another component. The number indicates whether it is the first branch, second branch, third branch, and so on. To find out about branches, see Branching.

The default click behavior for topics and publications means that clicking on topics or publications in the Content Manager will cause different views to open:

If you need to open a topic in the Structure View, or a publication in the Editor, you use commands in the dotted menu (...). It appears on the right side of a component when you hover over it in the Content Manager.

Note

Many of the Keyboard Shortcuts apply to the "current" or "selected" element, that is the one the cursor is located in.

You can check what the current element is in the Element Structure Menu at the top of the Editor. The last element in the hierarchical path is the current element.

With the Follow feature, you can get Paligo to send you a notification whenever another user makes a change to a component, such as a topic, publication, or admonition. This is a great way to keep up-to-date with work that is taking place on particular pieces of content.

To use the Follow feature, you first need to set up your profile so that you receive notifications, see Choose Notification Types. When that is in place, you can Follow a Component and receive notifications when another user:

When you are no longer interested in the component, you can Unfollow a Component. Paligo will then stop sending you notifications about that component.

By creating folders, you can organize your content any way you want. You can add folders inside other folders, if needed, to create a hierarchy of your main content components (publications, topics, informal topics, admonitions).

We recommend that you think carefully about your content organization from the start, and consider where new content will be added. You will need a structure that is logical and makes it easy for you and other authors to find and reuse topics.

It is a good idea to try and keep the number of components down in each folder. Keeping a few components in the same folder will give you better performance, and it will also be easier to get an overview.

You can rename your content in the Content Manager and via Advanced Search, see Search and Rename.

To change the size of the Content Manager sidebar, use the arrow icon that appears on its edge.

By default, each folder in the Content Manager has its contents listed by folder first, then publication, then topic, with each of those listed alphabetically. But you can change the order, if required.

In the Content Manager, select the options menu ( ...) for the folder that contains the components you want to sort. Then select Sort and choose an option from the menu: