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Translation Assignments

Translation assignments are tasks for translation jobs. They are designed for use when you have translators in your organization and they are going to add their translations directly in Paligo.

When you create a translation assignment, you can allocate it to specific people and then track it in Paligo. So you can see who has been assigned the work, the proposed timescale, and the current status.

When a translation assignment is completed, the next step in the recommended workflow is to review the translated content (see Translation Review Assignments).

Note

Translation assignments are designed for translators who use Paligo to add the translation. They are not needed if you send your translation content to an external translation service or have translators who use professional translation software.

Create a Translation Assignment

Translation assignments are useful when you want to create a translation job that will be allocated to a particular user and will be trackable from the Paligo dashboard.

To create a new translation assignment:

  1. Select the folder containing the content in Content Manager. Folder_small.jpg

    If the content is not in a folder, select the top-level folder Documents. Document_folder_small.png

    ContentManager.jpg

    This will open the Resource View.

  2. Use the status button to set the content state to In translation.

    Resource view showing a topic in the work in progress state. The state button is selected and it shows a menu containing other state options, including In Translation.

  3. Select the dotted menu (...) for the publication or topic in the Content Manager and choose Create assignment.

    Tip

    Alternatively, you use the dotted menu ( ... ) for the publication or topic in the Resource View to Create Assignment.

  4. Select an Assignment type:

    • Review_small.png Review is for when you want somebody to proofread the content and add comments.

    • Contribute_small.png Contribution is when you want a colleague to add or improve content.

    • Translate_small.png Translation to create translation jobs and assign them to internal translators.

    • Translation_Review_small.png Translation review to review the translations and accept or reject them.

    Review assignment dialog. It has settings for choosing the content to be reviewed, selecting profiles, choosing the assignees, and setting the timescale. There is also an option to leave a message and check or change the default settings.

    The assignment dialog changes depending on selected assignment type.

  5. Select the content that you want the assignee(s) to work on. Folder_small.jpg

    If the assignment is generated from the content's dotted menu (...), the content is automatically chosen for the assignment. But you can choose different content if you prefer.

  6. Select a language for the assignment. You can only choose one language per assignment.

    Note

    For Translation Assignments, choose the language that you want the translator to provide.

  7. Apply a favorite profile to the publication or topic. Profile_settings_button_small.png

    Note

    You only see options here if you have set up favorite profile settings for the document.

  8. In the Assignees section, select one or more users or user groups (or a combination of both) to work on this assignment. My_Profile.jpg

    For user groups, the assignment is allocated to every group member of the selected user group(s).

  9. In the Assignment date section, use the calendars to set the Start date and End date. Calender_small.jpg

  10. Check the box Let me leave a message if you want to enter a message to the assignee(s). A field appears and you can enter your message.

    Clear the box if you don't want to add a message.

  11. Select the Default Settings button (in the lower left corner) to check the Assignment Settings. Cog icon.

  12. Select OK to save any changes to the Default Settings. Close the dialog with the Exit_Topic_ContributorEditor_small.png icon in the upper-right corner.

  13. Select OK to create the assignment.

Track a Translation Assignment

When a translation assignment is underway, you can track its progress if:

  • You are the person who created the assignment

  • You are the translator who has been allocated to the assignment.

Information about translation assignments is shown on the Planner and also on the dashboard.

You can access the Planner by selecting Planner in the top menu. It is only available to Paligo administrators and authors, and it shows a timeline with details of when the assignments are due and who is working on them.

Planner timeline shows a table with days as columns and assignments in rows.

You can also view assignment on your dashboard. Select Dashboard in the top menu to display it, and then look in the Assignments Panel.

translation-track-dashboard.jpg

To find out more on tracking assignments, see Track the Assignment Progress.

Declined Translation Assignments

If you allocate a translation assignment to somebody and they set it to Declined, it means they have rejected the assignment. There are many possible reasons for this, for example, they may not have the time to work on the assignment due to other priorities. If you created an assignment and it was declined, Paligo will notify you via email.

If one of your assignments is declined, go to your Dashboard and look in the Assignments section. The declined assignment is listed in the Done tab. Find it and then, if needed, you can use the cog icon menu to Reassign an Assignment.

Assignments on dashboard has a Done tab. Declined assignments are shown there and their cog menu has a Reassign option.

Note

To learn how to decline a translation assignment that has been allocated to you, see Translator Instruction.

Reassign a Translation Assignment

You may need to reassign a translation assignment if the translator has declined the work or has not responded in time. To reassign the translation work, select Dashboard in the top menu, then look in the Assignments section. The translation assignment will appear either in the By You tab or the Done tab. Select its cog icon and choose Reassign, and then use the Reassign dialog to reallocate the work.

Assignments on dashboard has a Done tab. Declined assignments are shown there and their cog menu has a Reassign option.
Reassign dialog has options for choosing a different assignee and end data and a message box.

For more details, see Reassign an Assignment.

Translator Instruction

If you are invited to work on a translation assignment, you will receive an email invite, which also appears in the Assignments Panel.

You can decline the translation assignment if you are too busy or do not have the language skills needed to complete the translation. The assignment creator will then be able to reassign the translation work.

The left column in the Translation View shows the Source Language content. The right column shows the translation you need to work on. Untranslated content has a prefix in square brackets showing the source language code (for example [en] for English).

Translation editor shows source language on the left, translation on the right

Complete a Translation Assignment

The translation dialog has options for accessing a dictionary, spellchecker, adding special characters such as accented characters and trademark symbols, and undo and redo for your changes. For more information on the Translation View, see Working in Translation View.

Tip

Paligo also has an auto-translate feature, which uses Google Translate, see Auto-Translate Content.

  1. Select the link in your email or the Assignments Panel to open Paligo's Translation View.

    Translation editor shows source language on the left, translation on the right

  2. Select an element in the right column to display a translation dialog. It shows the corresponding text in the source language in the left column.

    Select a source language fragment to display the translation dialog

  3. Either:

    • Select Copy source text to copy the original text into the editor. Use the editor to overwrite the copied text with your translation. The copy includes any inline elements (such as the emphasis element) and you can overwrite the text inside them too.

      Translation view. The translation editor contains the translation that has been added by the translator.

      Note

      You must use Copy source text option when translating footnotes.

    • Enter your translation directly into the editor.

  4. Select Save.

  5. Repeat this process for the rest of the content that you need to translate.

    Tip

    To add the inline elements from the original version of the content, right-click in the translation editor and then select the element in the pop-up box. This is useful if you copy the source text and accidentally delete the inline elements or if you enter your translation manually and then decide to add the inline elements from the original.

    Translation editor shows the "Click on the element to apply" dialog that appears when you right-click on a translation.

  6. Select the Finish Assignment button and choose Done to complete the assignment. Assignment_Button_ContributorEditor_small.png

    Translation editor clipboard menu has options for setting the assignment to done, declined, or reset the status.

    Paligo notifies the creator of the assignment that the assignment is completed. If they are following the recommended workflow for internal translations, they will either send the translation for review or they will approve the translation work.

  7. Select where to go next:

    • Take me to the Dashboard - Press Enter to select this option.

    • Stay on this page to continue working on the content.

    Assignment_Finished_small.jpg

Decline a Translation Assignment

You can decline the translation assignment if you are too busy or do not have the language skills needed to complete the translation. The assignment creator will then be able to reassign the translation work.

  1. Select the link in your email or in the Assignments Panel to open Paligo's Translation View.

  2. Select the Finish Assignment button and choose Declined to reject the assignment. Assignment_Button_ContributorEditor_small.png

    Translation editor clipboard menu has options for setting the assignment to done, declined, or reset the status.

    Paligo notifies the creator of the assignment that you declined. The assignment can be reassigned.